Essential ERP CRM Interview Questions
Q – 1 What is the use of Sort code?
Ans- The system sorts the line items according to the content of the sort key mentioned in the GL master. For example: In a customer recon. account we enter (‘031’ customer number) in Sort key field. So when you run line item display FAGLL03 – system will display line items SORTED by customer numbers.
Q – 2 What is the use of Trading Partner in GL account?
Ans- It is used for consolidation. Each of your transaction that you do with your partner/sister/holding company needs to have a trading partner. Hence, if you have a specific G/L account that you solely use when you transact with a particular company within your group, this will default your transactions to that company.
Q – 3 What is the use of Relevant to Cash Flow filed in GL account?
Ans- Use of this point in GL ac master record if you don’t check this point then the payment document does not treated as
payment and you will get a message”this is not a payment
document” by the system. so to mark the document as payment
document we use this field.
Q – 4 What is the use of Rec.account and open item management, for which account we?
Ans- Reconciliation is nothing but a link between gl acccounts and sub ledger.with out this link we can’t post directly in sub ledgers. it will not update our gl accounts. open item management is used to clear the outstandings. in this method we can clear full payment, partial payment, or residual payment.
Q – 5 What is the Meaning of up to docs in APP and what is the use of it?
Ans- The date entered here consider the invoices posted till this date in the current APP run.
Q – 6 What is the importance of next Posting or Payment date in APP and how it will effect the business?
Ans- The next posting date is used in order to check the due dates of the payables, if an open item is overdue on the date of next posting run it will include in the next payment run, The business effects are, if the overdue items is not paid the company has to pay interest on the arrears and will not be eligible to get the discounts on the early payment.
Q – 7 What are the steps to run the Payment Run? Explain by point wise?
Ans- The payment process consists of four steps:
1.Setting parameters: In this step, the following questions are asked and answered:
What is to be paid?
Which payment methods will be used?
When will the payment be made?
Which company codes will be considered?
How are they going to be paid?
2.Generating a proposal: The system starts the proposal run after you have entered the parameters. It generates a list of business
partners and open invoices that are due for payment. Invoices can be blocked or unblocked for payment.
3.Scheduling the payment run: Once the payment list has been verified, the payment run is scheduled. A payment document is created and the general ledger and sub-ledger accounts are updated.
4.Printing the payment media: The accounting functions are completed and a separate print program is scheduled to generate the
Q – 8 What are the difference between verstions of 5.o and ecc6.0?
Ans- There is lot of diff. b/w ECC5.0 & ECC6.0. Some of them are ECC5.0 accept only Oracle 9i whereas ECC6.0 accept Oracle 10g, In ECC5.0 we can use harddisk space 100 to 110GB but in ECC6.0 250GB harddisk space will be available, ECC5.0 version is 2004s & ECC6.0 version is 2005s.
Q – 9 What is the difference between the functional consultant and technical consultant in SAP. what are the duties of them?
Ans- Functinal Consultant; is responsible for configuring functional aspects for which SAP supports or config as per
sap std. Technical Consultant; he can change or modify or create new tables, tcode, programmes, structure, fields as per client
for example; he can create new/own BAPI/Script to design output as per client requirement, he can change design of screen, tabs etc. In other word technical consultant can change standard sap and create Z tables, tcode, programmes, structure, fields to fullfill client requirement.
Q – 10 How to change the account group of a customer?
Ans- you are talking about customer account group and not about Account assignment group.
Use T code XD07 to change customer account group.
Q – 11 What is the use of enterprise structure in SAP-SD module?
Ans- By Using Enterprise Structure, we can integrate and maintain the relations between one to other. eg: as a SD Consultant we have to configure various organizational units like sales organization,distribution channel, sales office,sales group and shipping point. after creating enterprise structure, when ever different organizational elements required while we are doing different processes then we are using we defined elements.
Q – 12 What is the invoice matching?
Ans- Invoice Matching is nothing but matching invoices with respect to purchase orders. purchase orders have three types of matching options. 1. Two way matching 2. Three way matching 3. Three way matching.
If you are good at backend tables, observe po_line_locations_all Table, we have two columns called inspection_required and Receipt required. if both are flagged ‘Y’ then invoice is 4 way match to PO i.e, while creating receipt manual inspection of goods is required. in other words we need to enter quantity manually in receipts and creation of receipt is mandatory in this process.
In 3 way Match Approval Option receipt required is Y and Inspection required is N Here inspection of goods received is not mandatory. In two way Match approval Both flags are ‘N’ in this case receipt creation is not necessary to pay for the purchase order.
Q – 13 Explain MM flow with Tcodes & tables?
Ans- Pruchase requistion -> request for quotation ->Creating Quotation ->price comparision -> purchase order -> Good receit -> invoice verificatiom -> Payment me51n->me41->me47->me49->me21n->migo->miro
Q – 14 Why do you want to do SAP?
Ans- The program is designed to provide rich learning experience for students using Internet. Through our Online Software training programs we are glad to be of service to our students. We Provide Personalized Online Software Training sessions which are of one hour to two hours duration each on the days most suited to the Candidates.
The total number of sessions depend upon the Student’s grasp of the topic and his/her willingness to improve. Further, the number of Online Software Training sessions is framed based on the interest and mutual understanding of the student and the trainer.Need-based Online Software Training sessions are also handled with ease by Crescent IT Solutions.
Q – 15 What are the files we submit while your program move to testing instance?
Ans- Whatever you have developed like .rdf first u need to download it from dev instance server by using FNDLOAD command so that all ldt files of .rdf, the script and concurrent programs u need to upload on test instance server using same FNDLOAD command. Just change the keyword download to upload rest of the things are same.
Q – 16 Can We set a delivery block for a customer on particular sales area. Explain?
Ans- WHEN YOU BLOCK CUSTOMER USING T-CODE XD05 OR VA05 YOU GET AN OPTION TO BLOCK A CUSTOMER FOR A SPECIFIC SALES AREA IN WHICH A CUSTOMER IS ALREADY CREATED.
Q – 17 What is the use of order reasons and rejection reasons?
Ans- Example Order reason can be used for free goods , sample products and best price discounts and at the same time
rejections can used mostly for reject the documents and also in the case of DR, CR.
Q – 18 What know about the back order process and what is the transaction code?
Ans- T- Code : V_RA
Q – 19 How the accounting document type RV will be configured and link to the billing document type?
Ans- This is done in the accounting document FB03 with the help of Customer line itme FBL5N for sals based invoice and
FBL1N for vendor based in voice
Q – 20 Where are the places credit check will be done?
Ans- in sales order, delivery, and postgood issue
Q – 21 How we can see the credit reports?
Ans- Go to FD32 and in that go to enviorment on the menu bar there you have credit summary . Click on that Tab abd that
will take you to customer credity report . You can also use f.33 or f.38
Q – 22 What is the output used for credit management where it can be processed?
Ans- The Output type used in the credit management is printoutput type . To take the print out out for this
Please follow the following steps
1. Go to FD32
2.Go to the enviorment tab in the menu bar
3. Go to reporting in that and click on credit history .
Now go to list in this anf give print . This is how you can take the print for the crdit output
Q – 23 How credit management is linked with pricing?
Ans- While creating the sales order we configure the net value of the sales order based on the pricing value that comes fromt he subtotal given in the 16 steps of pricing and the main basis for the sales order is sold to party . Now the same sold to party is give a particualr credit given against the comapny code and we ahve a indicator set as credit check . Whe we create a sales order and try to save when the net value goes on a higher side then the credit value given for the custoemr we get a pop up that credit value exceeds and fail to save the order .This is how pricing is realted to credit management
Q – 24 What are fields need to be activated for the available check and TOR?
Ans- in schedule line activate TOR and AVAILABILITY CHECK In Material master Sales/General plant Tab in Availability
check field put 01/02.
Q – 25 In Intercompany billing (IV) what are the accounting postings will happen?
Ans- In intercompany billing the same documents will be created accounting documents; profitablity analysis ; costing other
than these you will also have intercomapy document created